Lesson 2. Strategic Thinking for AI Integration

Reflection task: From tool-first to need-first thinking

Choose one possible AI use in your organisation or team. This could be something already being discussed, or an idea you think might be useful. Examples:

– using AI to draft learner communication;
– using AI to adapt learning materials;
– using AI to summarise meeting notes;
– using AI to support lesson planning;
– using AI to answer repeated learner questions;
– using AI to help organise project documentation.

Step 1: Identify the need

Answer briefly:

1. What organisational or staff needs are you trying to address?
2. Who experiences this need most directly?
3. How is this task or challenge currently handled?
4. Why does this matter for the organisation?
5. How could adult learners be affected, directly or indirectly?

Step 2: Check whether AI is suitable

Answer:

Could AI realistically help with this need?
What would AI do – draft, summarise, translate, adapt, organise, suggest, analyse or something else?
What should still remain a human responsibility?
What skills or support would staff need?
What could go wrong if the AI tool is poorly chosen or poorly introduced?

Step 3: Decide on the first step

Choose one realistic first step:

☐ Discuss the need with colleagues

☐ Test a low-risk AI use case

☐ Ask staff/colleagues what support they need

☐ Check whether approved tools already exist

☐ Prepare simple guidance for this use case

☐ Ask management or the digital lead for advice

☐ Decide that AI is not needed for this task now

Step 4. Final output

Write one short statement:

“The AI use case I would consider is ______ because it addresses ______. Before using it, we would need to ______.”